BTN News: As artificial intelligence (AI) continues to evolve, its generative capabilities are becoming increasingly embedded in our daily lives. Tools like ChatGPT, MidJourney, and Microsoft’s Copilot are no longer just futuristic concepts; they are practical assistants, helping us with a wide range of tasks from work-related projects to academic studies. Among these, ChatGPT and Copilot have particularly gained widespread attention, thanks to their integration into tools like Office 365 and Bing. However, it’s important to understand that these AI tools aren’t magic solutions—they require well-crafted prompts to unlock their full potential.
A well-constructed prompt can be the difference between receiving a generic response and a tailored, valuable solution. The clearer and more specific the prompt, the better the outcome. For instance, if you’re drafting a report on the impact of AI in marketing, a prompt like “Write a report on the impact of AI on marketing, highlighting key trends and current statistics” gives the AI both a clear directive and the necessary context to produce a useful response. The more detailed the instructions, the more precise and relevant the output will be. Additionally, you can even assign roles to the AI, asking it to adopt the persona of a professional in a specific field, which can further refine the accuracy and relevance of the generated content.
AI tools like ChatGPT and Copilot can essentially train you to excel in nearly any task. While the free versions of these tools offer a glimpse into their capabilities, they come with limitations in terms of the number of interactions and the sophistication of responses. For professionals across industries, the ability of these generative AIs to enhance productivity is invaluable. For example, with a prompt such as, “You are a project manager with experience in marketing; please create a project plan for launching a digital marketing campaign, detailing phases, necessary resources, and potential risks,” you can receive a clear, structured plan in seconds. You can also request lists, comparisons, or in-depth analyses that assist in making informed decisions, saving time otherwise spent on research or from-scratch report creation.
The sophistication of prompts continues to evolve, and daily practice with these AI tools is recommended to maximize their potential. Though the initial usage is free, it is limited. Subscriptions like ChatGPT Plus or Copilot Pro, priced between 93,000 and 98,000 Colombian pesos per month, offer advantages such as unlimited queries and enhanced precision in generating text, graphics, concept maps, workflows, and images.
For day-to-day tasks, these are some practical examples of prompts you might use with ChatGPT or Copilot. Remember that in all cases, you can include documents (texts, tables, databases, lists, etc.) or links to information for the AI to use as input.
Emails: You can train the AI to write in your style and depending on the situation. For instance: “Compose a short, formal email requesting a meeting to discuss the progress of project XXX, including updates to date and remaining tasks.” You could provide access to an Excel sheet or document for the AI to draw data and context from.
Documents: AIs excel at summarizing, extracting, and explaining files. For example: “Take the management report from the first half of 2024 and summarize the key points with an explanation that anyone can easily understand.”
Event Organization: You can ask for detailed planning: “Create a task list for organizing a corporate event for all employees, including responsibility assignments and a list of requirements. It’s a lunch event, social, with a party, and should be held at a country restaurant near the city.”
Sales: An example prompt could be: “Write an inspiring and emotional script for a sales presentation, highlighting the benefits of the main product line, comparing it to competitors, noting discounts, and key messages.”
Marketing: You might request, for instance, “Brainstorm marketing strategies for launching a new product in the market,” or “Act as a proofreader, please review all sales and marketing documents for vendors and customers, ensuring they are free of spelling or grammatical errors.”
These prompts are just the beginning. As you become more comfortable interacting with AI, you’ll find that the possibilities are virtually endless. The key is to practice, experiment, and refine your prompts over time to fully leverage the power of generative AI in enhancing productivity and creativity in your professional and personal tasks.
